Liverpool History Society Privacy Notice
For the purpose of the Data Protection Act 2018, our data controller is the Liverpool History Society and Mailchimp.
Preservation of your privacy is important to the Liverpool History Society and we are committed to letting you know how we use your personal information and to making only responsible use of your data.
What Our Privacy Notice Covers
- What information we collect from you and our lawful bases
- Why we collect this information
- Who might we share your information with
- What do we do with your information
- How long do we keep hold of your information
- How you can access the information we hold about you
This policy does not cover the practices of societies other than the Liverpool History Society or people who are not administering the governance of the LHS.
What Information do we collect from you?
We process the personal data of individuals, which includes:
- telephone numbers
- email addresses
Why does the Liverpool History Society need to collect and store personal data?
The LHS undertakes a number of voluntary activities as a registered charity, including:
- Promoting an interest in and the study of the history of Liverpool
- Presenting regular talks, events, seminars and producing historical literature
- Maintaining an active paid membership and communicating with all members
- Monitoring, evaluating and auditing LHS services and facilities
- Developing, maintaining and supporting our website
- Maintaining an active membership through website enrolment and renewal
- Promoting LHS material to encourage membership growth and to facilitate fundraising
In order for us to undertake the above we need to collect personal data from you to sustain Society membership, provide effective services and supply resources to members.
We have reviewed the purposes of our processing activities and selected the most appropriate and secure basis for each activity. We believe that in order to achieve our duties and voluntary objectives we have a legitimate interest to process the data for its relevant purpose, and are satisfied that there is no other reasonable way to achieve that purpose.
Our aim is not to be intrusive and we undertake not to ask irrelevant or unnecessary questions.
Who might we share your information with?
If we need to pass sensitive identifiable data on to any third parties we will only do so where there is a service need and once we have obtained your explicit consent.
For the purpose of creating a mailing list to contact members about important notices regarding their membership we use Mailchimp software. Email addresses, names and the registered Society are the only details stored on our Mailchimp account.
What do we do with your information?
The information that we collect and store relating to you is primarily used to enable us to provide our membership services to you, but we may also use this information to help us to improve our services to you.
We will use this information to enable us to offer you appropriate membership activities, to keep you informed of Liverpool History Society news and developments, and to seek feedback to improve and evaluate our services.
How long do we keep hold of your information?
We will endeavour to keep your information accurate and up to date and not keep it for longer than is necessary. Once you no longer a member we have to keep records for a certain amount of time, depending on the type of data that we hold. After this time, we will securely destroy it according to our records retention and disposal procedures. Please contact us for further information on our retention periods.
How you can access the information we hold about you
The Data Protection Act 2018 gives you the right to access the information that we hold about you. Should you wish to receive details on information that we hold about you please contact us via the email address below.
How we keep your personal information safe
We take appropriate measures to secure your personal information and protect it against unauthorised or unlawful processing, as well as against its accidental loss, destruction or damage, including:
- using secure servers to store your personal information
- using Secure Sockets Layer (SSL) software or other similar encryption technologies to encrypt confidential data in transit and at rest
- verifying the identity of individuals that access your personal information
- providing access to the minimum personal data necessary, using appropriate restrictions and making the data anonymous or unidentifiable whenever possible
- using secured storage to store your personal information in media other than electronic
What happens if the Liverpool History Society makes a change to this policy?
How to unsubscribe
If no longer wish to receive updates on the services that we offer you can unsubscribe by clicking the link in the footer of our emails.
If you would like us to correct or update any information, or if you would like information deleted from our records, then please email us at: email@example.com
What are cookies and why do we use them?
Cookies are a standard Internet technology, and many major web sites use them to provide useful features for their members. Cookies allow us to store and retrieve login and other information on a user’s system. They provide us with data that we can use to improve our service to you. Cookies themselves do not personally identify users, although they do identify a user’s computer. You will be asked if you choose to accept the cookies. If you choose not to accept cookies you will not be able to take full advantage of the Liverpool History Society website.
How you can contact us
If you have any question or concern on how we collect, handle, store or secure your personal information, contact our Data Protection Officer:
Data Protection Officer
Retention period of your membership information
Data shall be retained no longer than is necessary and to a maximum of two years after a member leaves the Liverpool History Society